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Which MYOB, and why the subsidiary is on it
MYOB sells several products. AccountRight and MYOB Business are the small-business accounting products most subsidiaries start on. MYOB Exo is a mid-market system with inventory and job features. MYOB Advanced runs on the Acumatica platform, so its data model looks more like Acumatica than like AccountRight. The extraction route and the mapping depend on which one your entity runs. From here on, this page assumes AccountRight, the most common case.
The usual trigger is ownership, not dissatisfaction. Often the local team is perfectly happy with MYOB. However, the US controller needs the subsidiary's trial balance each month without re-keying a spreadsheet. Auditors also want one set of controls across the group. That context shapes change management. The group asks Australian or New Zealand staff to move for its own reasons. So we plan their training and support in their own time zone.
GST and US sales tax run on different setups
Australian GST (10 percent) and New Zealand GST (15 percent) work as value-added taxes. You charge them on sales and claim them back on purchases. Then you report a net figure to the tax office. US sales tax is a single-stage tax on the final sale. State and local jurisdictions set it, and the ship-to address drives the rate. Business Central handles both, but through different country localizations.
Each Business Central online environment carries one country localization. The companies inside it inherit that country's tax and reporting features. So the AU or NZ entity gets its own environment with the local localization. The US companies stay in the US environment. Group reporting then comes from consolidation into a USD company. In a MYOB to Business Central migration, we design the environment layout, intercompany setup and group account mapping first. Changing a company's localization later means building that company again.
MYOB AccountRight records in a localized Business Central
Set up fresh on the Business Central side
Payroll
Business Central has no Australian or New Zealand payroll. Pay runs stay with a local payroll provider, and each run posts a summarized journal into Business Central.
Bank feeds
Bank statement files imported into bank reconciliation replace MYOB bank feeds. An AppSource bank feed app that supports your bank also works.
Recurring invoices and journals
We recreate MYOB recurring transactions as standard sales codes, recurring journals and standing purchase lines. Then we check them in the first month.
Connected apps
Expense, point-of-sale and ecommerce tools linked to MYOB need a connector or a replacement. Choose it before cutover, not after.
Balances, open items and history for the local entity
- ✓Trial balance in AUD or NZD at the cutover month end, posted as the entity's opening journal
- ✓Each open customer and supplier invoice with its GST amount, so the first return after cutover reconciles
- ✓Stock on hand by location at MYOB's cost, proved against the MYOB inventory valuation report
- ✓Open sales orders and purchase orders with remaining quantities
- ✓Prior months as summarized net changes by account for comparative profit and loss
- ✓Full MYOB detail exported and archived locally, since both countries' tax authorities expect records kept for several years
Cutover timed to the GST period
- 1
Choose the boundary
Cut over at the end of a GST period. That way one return comes wholly from MYOB and the next wholly from Business Central.
- 2
Lodge the last MYOB return
The local accountant lodges the final BAS or GST return from MYOB. Those figures become a check point.
- 3
Load and match
Load opening balances, open items and stock, then match the GST control accounts to the MYOB closing position.
- 4
Connect the group
Set exchange rates, map local accounts to the group chart, and run a trial consolidation into the US parent company.
- 5
Hand over locally
Train the AU or NZ team during their working hours and agree who answers their questions after go-live.
MYOB and group consolidation questions
Can the Australian company live in our US Business Central environment?
Not properly. Each Business Central online environment holds one country localization. The US localization does not carry Australian or New Zealand GST features. The subsidiary gets its own environment with the right localization, and consolidation brings its results into the US group. Current Business Central releases can consolidate business units held in other environments.
Who handles GST compliance after the move?
Your local accountant or tax agent, as now. Whoever holds the GST registration still lodges the return, while Business Central supplies the figures. It records GST on every posted transaction and produces the numbers for the return. We work with that person during setup. That way the tax codes they used in MYOB map to posting groups they know.
What replaces MYOB reports for the local team and the US parent?
Financial reports in Business Central for local profit and loss and balance sheet views, and Power BI for group dashboards. The local team reports in AUD or NZD on its own chart of accounts. Meanwhile, the US parent sees consolidated USD figures mapped to the group structure. Aged receivables, aged payables and stock reports are standard features in the localized versions.
More MYOB to Business Central migration questions
Our subsidiary runs MYOB Advanced. Is that different?
Yes. MYOB Advanced runs on the Acumatica platform, so its data model has subaccounts, business accounts and classes. AccountRight uses cards and categories instead. The mapping follows our Acumatica method, with the Australian or New Zealand localization and GST setup layered on top.
What about payroll, superannuation and KiwiSaver?
They stay outside Business Central. Business Central does not include Australian or New Zealand payroll. So a local payroll provider runs pay, superannuation in Australia and KiwiSaver in New Zealand. Each pay run posts a summarized journal into Business Central. That keeps wages and liabilities in the ledger without rebuilding payroll.
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